Responsibility
The Reservations & Revenue Manager (“RRM”) holds a pivotal position within Haddington House Hotel with direct responsibility for all reservations, revenue management and account management of key corporates.
This role is responsible for managing all room reservations while ensuring that each interaction reflects the warmth, professionalism, and attention to detail expected of a luxury hotel property.
From the initial enquiry through to the final bill and post-stay follow-up, the RRM oversees the entire reservation lifecycle. The role combines guest service excellence with strong commercial responsibility, including revenue management, room allocation strategy, accounts receivable oversight, account management and the coordination of corporate event bookings.
Working closely with senior leadership and departmental heads, the RRM ensures that every reservation is handled seamlessly while maximising room revenue and cultivating lasting relationships with both leisure and corporate guests.
Voice of the hotel
As the first point of contact for many guests, the RRM represents the tone and personality of Haddington House Hotel
- Manage all reservations enquiries with professionalism, warmth, and efficiency.
- Handle bookings across multiple channels including telephone, email, in-person enquiries, and social media platforms.
- Ensure all guest communications reflect the hotel’s luxury service standards
- Provide knowledgeable guidance on rooms, experiences, and the wider Haddington House Hotel offering.
All reservations are managed Monday to Friday, 9:00am–5:30pm. Enquiries received outside of these hours will be addressed promptly on return to the office, with urgent bookings escalated to senior staff where necessary
Ownership of the guest journey
The RRM plays a key role in shaping the guest experience from the very first interaction.
- Oversee the full reservation lifecycle from initial enquiry through to final billing and guest follow-up.
- Ensure guest preferences and special requests are recorded and communicated to the relevant departments.
- Maintain strong attention to detail so each guest experience feels considered, personal, and seamless.
- Support post-stay engagement to encourage guest satisfaction and repeat visits.
Room allocation & guest profiling
Thoughtful room allocation is an essential part of delivering an exceptional stay.
- Manage daily room allocations with an understanding of guest preferences and operational needs.
- Make strategic upgrade decisions where appropriate to enhance guest experience and maximise value.
- Work closely with the Guest Experience team, particularly Emma, to maintain and develop detailed guest profiles and preferences within the system.
Revenue management
Revenue optimisation is a core responsibility of the role and is essential to the commercial performance of the hotel.
- Monitor demand patterns and adjust pricing strategies to maximise occupancy and room revenue.
- Review rates regularly across all booking channels to ensure they remain competitive and aligned with market demand.
- Utilise the MEWS property management system, alongside integrated AI-driven revenue tools, to support data-led decision making.
- Participate in ongoing training and development in revenue management best practices.
Accounts receivable
The RRM also maintains oversight of financial matters relating to reservations and corporate bookings.
- Manage accounts receivable linked to bookings and corporate clients.
- Ensure timely invoicing and follow-up of outstanding balances.
- Maintain clear and accurate financial records relating to reservations
Corporate events coordination
The RRM acts as the central contact for corporate clients hosting events at Haddington House Hotel.
- Coordinate running orders and planning for corporate bookings and events.
- Serve as the main liaison between corporate clients and internal departments.
- Work with Heads of Department to ensure seamless event preparation.
- While on-the-day event execution is led by the relevant departments, the RRM remains responsible for:
- Client communication
- Final billing
- Post-event follow-up
This end-to-end relationship ensures a professional experience for corporate clients and supports the development of long-term business partnerships and repeat bookings
Key corporate account management
The RRM will own the direct relationship with the bookers, EA’s or senior managers for key corporates
- Monthly check in on rooms requirements and gauge feedback on their teams stay in HH
- Agree annual rates and additional corporate benefits
- Monitor room nights for each key account so we can track performance
- Entertain key bookers as an incentive to keep using HH for their company bed nights
Working environment
This is an office-based role, supported by a dedicated workspace including desk, laptop, and phone. The RRM works closely with the leadership team and collaborates daily with Front Office, Guest Experience, Finance, and other departmental heads.
Training in the front desk reception role is a requirements, as cover will be needed periodically to cover emergencies/staff meetings/staff breaks etc
Key skills
We are looking for a commercially minded relationship manager who delivers exceptional guest experiences while maximising revenue. Key skills are:
Revenue management and commercial awareness
- Ability to analyse demand pricing and occupancy levels
- Adjust room rates strategically to maximise revenue
- Understand distribution channels (direct, OTA, GDS, corporate)
- Use systems to make data driven decisions (AI tools, MEWS, Excel)
Communication and guest experience excellence
- Professional, warm communication across phone, email, in-person
- Strong written communications and good command of English
Organisation and attention to detail
- Managing multiple reservations and channels simultaneously
- Tracking guest preferences
- Ensuring accuracy in bookings/invoicing
Relationship management (corporate and internal)
- Managing key accounts
- Building long term partnerships
- Confidence in hosting clients and working across internal teams
Benefits
- Above market rate pay
- Inclusion in room service charge tips
- Hotel culture around work/life balance, this is key to sustainable employment
- Complimentary staff food on each shift
- Training provided, based on skill set levels
- Staff discount on food in Oliveto
- Quality leadership team, giving clear direction and encouraging progression
- Location by the sea, enabling staff to swim, cycle, run before or after work